ASHMORE PARISH COUNCIL
Minutes of the Annual General Meeting
held online via Zoom during the Corona Virus Crisis
on Monday 11th May 2020 at 7 pm
Present:-
Philip Hamilton (PH)
Gilly Forge (GF), Andrew Featherstone (AF) Philippa Kelway-Bamber (PKB), Sara Milton (SM), Anette Ruff (AR) Dorset Councillor Jane Somper (JS)
7 members of the public
2020.13 Apologies Vivian Hitchmough
2020.14 Election of Chairman and Vice Chairman
| Position | Name | Proposed | Seconded | |
| Chairman | Philip Hamilton | SH | AR | |
| Vice Chairman | Andrew Featherstone | PH | GF | |
| Councillors | ||||
| Philippa Kelway-Bamber |
PH |
AF |
||
| Gilly Forge | PH | AF | ||
| Annette Ruff | PH | AF | ||
| Sara Milton | PH | AF | ||
The Chairman advised that the Declaration of acceptance of Office forms could be signed in due course and witnessed by the Clerk. Can wait till September if necessary.
2020.15 Election of Officers
| Position | Name | Proposed | Seconded | |
| Planning | Andrew Featherstone | PH | SM | |
| Tree Officer | Gilly Forge | PH | SM | |
| Pond Representative
Pond Officer |
Constantine Lindsey
Philip Hamilton |
PH
AR |
AR
GF |
|
| Airfield Officer | Andrew Featherstone | GF | AR | |
| Playground Representative
Playground Officer |
Paul Whetham
Annette Ruff |
PH
PH |
SM
SM |
|
| DAPTC Officers | Philip Hamilton
Andrew Featherstone |
GF
PH |
PKB
PKB |
|
| Defibrillator Officer | Andrew Featherstone | GF | PKB | |
2020.16 Minutes of the Annual General Meeting of Monday 13th May 2019 were agreed as a true record and duly signed.
2020.17
Chairman’s Report
Planning
In the last year of the council there was only one planning application that we were consulted on, which was approved, and two applications for Listed Building Consent which were also approved.
Filly Loo
The Filly Loo was held last year on 21st June and was the usual excellent evening providing useful funds for the village. Thanks to Andrew Featherstone and his committee for organising the event again and to all who helped setup, man and dismantle everything.
Pond
We have still not been able to find where the hole in the pond might be, but the water level rises encouragingly quickly when it rains but falls perhaps even more quickly when it does not!
Playground
Paul Whetham and his team have continued to look after the playground, for which many thanks. Unfortunately, with the Lockdown, he has had to put up a notice saying not to use.
Thanks
As in previous years I am grateful for the help and support I have received during the year from parish councillors and our Dorset Councillor, Jane Somper, who was elected last year.
As usual, our Clerk, Vivian Hitchmough, has been a great help to me and I am very grateful to her for all she does. Unfortunately, last year she said she wished to step down. Although Andrew and I have attempted to find a new Clerk our efforts have been hampered by the lockdown. When the rules are relaxed, we will renew our efforts. If anyone knows of someone who might like to become Clerk to Ashmore Parish Council, please let me know.
2020.18 Annual return and draft accounts for the year to 31.3.2020
Draft AGA return and draft accounts had been circulated and approved
2020.19 Asset Risk Assessment
| RISK ASSESSMENT | |
| Financial and Management Systems | Approved with no changes |
| Council assets | Approved with no changes |
| Difribulator | Added |
| Pond
Playing Field Playground Bus Shelter Filly Loo Notice Board Telephone Box |
Approved with no changes |
| Data Privacy Notice | Approved with no changes |
| Proposed PH | GF |
The Chairman closed the meeting at 7.15 pm