ASHMORE PARISH COUNCIL
Minutes of the Annual General Meeting
held at St Nicholas Church, Ashmore
on Monday 9th May 2022 at 7 pm
Present:-
Philip Hamilton (PH)
Andrew Featherstone (AF) Philippa Kelway-Bamber (PKB)
Clerk – Vivian Hitchmough (VH)
4 members of the public
2022.13 Apologies Gilly Forge (GF), ), Annette Ruff (AR) Sara Milton (SM)
Dorset Cllr. J2022.14 ane Somper
Election of Chairman and Vice Chairman
| Position | Name | Proposed | Seconded | |
| Chairman | Philip Hamilton | AF | PKB | |
| Vice Chairman | Andrew Featherstone | PKB | PH | |
| Councillors | ||||
| Philippa Kelway-Bamber | PH | AF | ||
| Gilly Forge | PKB | PH | ||
| Annette Ruff | PKB | PH | ||
| Sara Milton | PKB | PH | ||
The Declaration of acceptance of Office forms were duly signed by those present and witnessed by the Clerk.
2022.15 Election of Officers
| Position | Name | Proposed | Seconded | |
| Planning | Andrew Featherstone | PH | PKB | |
| Tree Officer | Gilly Forge | PH | AF | |
| Pond Representative | Constantine Lindsey | PH | AF | |
| Airfield Officer | Andrew Featherstone | PH | PKB | |
| Playground Representative | Paul Whetham | PH | AF | |
| DAPTC Officers | Philip Hamilton
Andrew Featherstone |
PKB | ||
| Defibrillator Officer | Andrew Featherstone | PH | PKB | |
2022.16 Minutes of the Annual General Meeting of Monday 10th May 2021 were agreed as a true record and duly signed.
2022.17
Chairman’s Report
Planning
“In the last year there have been
5 planning applications, 4 approved and 1 awaiting decision (Barn House)
2 listed building applications, 1 approved and 1 awaited (Pond House)
Trees: We were consulted on 1 provisional Tree Preservation Order which was confirmed (trees half way down Green Lane )
I am grateful for the help and support from Councillors and our Dorset Councillor, Jane Somper.
As before, our clerk Vivian Hitchmough has been a great help to me and I am very grateful to her for all she does.”
Filly Loo
Due to Covid the event was not held.
Playground
Use was restricted due to Covid, but no issues occurred.
2022.18 Annual return and draft accounts for the year to 31.3.2022
The draft accounts had been prepared and circulated and the internal audit had been completed successfully. The sum of current and deposit bank accounts at year end is £ 2436 as agreed with the audit statement
The Annual Return and Governance statement was agreed and duly signed and approved to be published on the web site. The certificate of exemption AGAR 2021/22 Part 2 was duly signed and will be returned to auditors.
The Chairman asked if there were any questions in this regard.
Proposed PH Seconded PKB
2022.19 Asset Risk Assessment
The Chairman reported no new assets had been acquired with no greater risk to those below and proposed approval.
| RISK ASSESSMENT | PH proposed AF seconded |
| Financial and Management Systems | Approved with no changes |
| Council assets | Approved with no changes |
| Pond
Playing Field Playground Bus Shelter Filly Loo Notice Board Telephone Box |
Approved with no changes
Approved with no changes Approved with no changes Approved with no changes Approved with no changes Approved with no changes Approved with no changes |
| Data Privacy Notice | Approved with no changes |
The Chairman closed the meeting at 7.15pm